KiddoCapture covers the whole job — before, during and after the shoot. Here's what's inside.
Upload the centre's roster straight from a spreadsheet. Children, rooms, staff and attendance days land in the right place — with duplicates and odd data flagged, not silently imported.
One QR poster per centre. Parents add or correct their child's details, choose photo days, request sibling and friend photos, and flag absences — all before photo day. Included in every plan.
Siblings across different rooms are detected and grouped automatically, so sibling photos actually happen — without a photographer cross-referencing three lists.
Rooms with age groups and required stations, staff with roles and days. The structure of the centre lives in the app, not in someone's head.
Week-long shoots with per-room group photo days, staff photo days and day-by-day plans — visible to your whole team and to the centre.
Possible duplicate children, name mismatches, missing details and data drift raised as warnings you can act on — before they turn into delivery mistakes.
Portraits, siblings, groups, staff — each a station with its own live checklist. Every tablet sees the same live state, so two photographers never chase the same child.
Quick updates from the floor: mark absences, opt-outs, add a child who just enrolled, fix a spelling — without leaving the room or calling the office.
Tag who's in each group photo as it's taken. Row layouts and name order recorded on the spot, ready for production — no handwriting, no guesswork.
A child visiting from another room, a new starter, a staff member jumping into a photo — all handled in two taps without corrupting the roster.
Room-by-room completion at a glance. Know you're finished before you pack the car — not after the centre calls.
Designed as an installable app that copes with patchy connections — because centre wifi is what it is.
A dedicated QC pass to catch missing photos, unmatched children and anything that would otherwise reach a parent as a mistake.
A live, themeable link for the director: who's registered, what days are planned, what the centre still needs to do. Fewer phone calls, happier directors.
Clean, structured exports of children, staff, groups and tagging data — ready for whatever production system you use.
Optional modules for teams that want more. All of them free during your trial.
A group chat per photo day for your team on the ground — photos, read receipts and push notifications, without the job spilling into personal WhatsApp groups.
Run Netlife PhotoSuite? KiddoCapture creates jobs, syncs subjects, pushes group tagging and layouts, and keeps both systems matched — one-way, KiddoCapture as master.
Your logo and colours across the app and the centre-facing pages — so centres and parents see your brand, not ours.
Give each childcare centre its own secure login and a guided checklist: self-register, upload their children's roster (full names, or room names only if their privacy policy requires it), add staff and attendance days, download an auto-generated marketing PDF for their families, then follow photo-day progress on a live tracker. Fewer chase-up calls, a centre that does its own prep.
Email to parents and centres, plus SMS to parents — with editable templates and a full log of every message sent. Automations run on what KiddoCapture already knows: a parent hears when their child has (or hasn't) been photographed, families who haven't registered get a nudge, and centres get chased through their prep automatically — a friendly confirmation when they're done, gentle reminders when they're not. Spam-Act-compliant with one-tap unsubscribe.
Book a demo and we'll show you the whole workflow — then hand you a 30-day trial with everything switched on.
Book a demo